ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned

• Handles telephone calls in a polite, professional and informative manner
• Types correspondence, letters and memos, purchase orders, forms, etc.
• Responds to routine questions, sets appointments or routes calls to appropriate person
• Assists with scheduling of appointments for the principal
• Helps write passes for students checking in and out
• Resolves bus scheduling problems and other issues as they arise
• Receives visitors, new parents, and students; answering questions; resolves student problems
• Schedules requested conferences, facilitates use of building by external groups. Serves as confidential secretary to the principal and assistant principal
• Acts a liaison between school and community, principal, parents, staff and students
• Operates and maintains office equipment, requests service when needed
• Attends open house, registration and Parent Fair
• Distributes daily mail/checks/Maintains calendar of events for teachers, students and staff
• Processes field trip requests; process conference leave requests; process accident reports
• Organizes and communicate Facility Rental Requests
• Assists with school picture day, parent/teacher conferences, and awards programs
• Calls fire and police when doing fire drills/Utilizes school wide communication system
• Maintains vendor file including W-9’s, vendor numbers and responds to vendor inquiry regarding payment.
• Reviews, processes and pays all authorized invoices. Ensures timely entry of data to automated system
• Assist with bi-annual audit /prepares, verifies and distributes checks; files copies
• Balances bank statements monthly/ Balances fund report to bank statement monthly
• Receives and records payments for book rental fees on school’s computer system throughout the year
• Sends out invoices for unpaid book rental fees in a timely fashion/Responsible for school registration fees
• Responds to expenditure questions from principal and members of the district business office
• Escorts and records substitute teachers
• Orders, processes, and maintains accurate inventory of office supplies and equipment/Generates job postings
• Processes payroll data and attendance for all school employees and maintain accurate, up-to-date files
• Prepares, distributes, files records/reports related to purchasing/ and maintains reports for State Board of Accounts
• Prepares elementary school ECA budget/ Prepares and enters on Gateway annually ECA Risk Report
• Prepares monthly cash flow reports
• Maintains Public Official Surety Bond of $100K, cost of bond paid by Corporation
• Maintains satisfactory attendance
• Complies with Corporation Bylaws, Policies and Employee Handbook
• Models Corporation Mission Statement and Fundamental Objectives

Application Deadline: Until Filled

Shelbyville Central Schools has an online Application Process.You can access the application at

www. shelbycs.org/employment

The resume is part of the online application and can be submitted to:

Nicole Terrell~Principal~Coulston Elementary~121 N. Knightstown Road-Shelbyville, IN 46176

SHELBYVILLE CENTRAL SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER